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  • Location


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  • Job type:


  • Salary:

    £11 - £12 per hour

  • Contact:

    Natalie Gomm

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  • Contact phone:


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  • Published:

    12 days ago

  • Duration:

    Temp to Perm

  • Expiry date:


  • Startdate:


  • Consultant:

    Natalie Gomm

TXM Recruit are currently recruiting 2 x Administrators for a large FM contractor, specialising in their contracts teams. 

Temp to Perm - Potentially Perm for the right candidate 

ASAP Start 

Full training given - although strong experience required to be considered 

About the role
  • Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required.
  • Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
  • Liaise with the Contract Manager, Supervisors and Scheduler to schedule/assist arranging our client's labour attendance and lab requirements for remedial works.
  • Uploading of all statutory documentation to internal tracker, and issue Stat Docs to designated customer Compliance Teams for upload to client portals, and ELogbooks
  • Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
  • Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
  • Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
  • Liaise with the Contract Manager and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team.
  • Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
  • Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover
  • Undertake any ‘ad hoc’ duties as requested by Management team
About you:

  • Someone who effectively has worked in an Admin position
  • Used to handling a lot of paperwork, dealing with clients, completing spreadsheets
  • Able to pick up internal systems quickly and attention to detail
  • Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous
  • Strong IT skills including full range of Microsoft applications
  • Health & safety awareness
  • Ability to adapt to time critical situations and respond accordingly

If this suits yor background and able to start immediately - please APPLY NOW or contact Natalie Gomm on 07885669698 or