2 x Contract Administrator
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Location
Reading
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Sector:
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Job type:
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Salary:
£11 - £12 per hour
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Contact:
Natalie Gomm
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Contact email:
natalie.gomm@txmrecruit.co.uk
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Contact phone:
01332974922
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Job ref:
BH-30983
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Published:
over 1 year ago
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Duration:
Temp to Perm
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Expiry date:
2022-08-26
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Startdate:
2022-07-26
Temp to Perm - Potentially Perm for the right candidate
ASAP Start
Full training given - although strong experience required to be considered
About the role
- Generate quoted works within SAP and Plan-on in a timely manner, updating the Quotation System with job numbers and any additional information as required.
- Generate purchase orders for quoted works, materials, tooling and calibrations against engineer cost centres using purchasing system Coupa.
- Liaise with the Contract Manager, Supervisors and Scheduler to schedule/assist arranging our client's labour attendance and lab requirements for remedial works.
- Uploading of all statutory documentation to internal tracker, and issue Stat Docs to designated customer Compliance Teams for upload to client portals, and ELogbooks
- Monitor the Compliance Tracker and investigate and chase down missing or outstanding paperwork
- Maintain stock control system and raise POs when requested in order to maintain minimum stock levels or complete call-off requests
- Quality checking of invoices & credits within Coupa for correct and matching information, dispute discrepancies with subcontractor or suppliers. Chase appropriate party for supporting information if not in place.
- Liaise with the Contract Manager and Supervisors to effectively deal with subcontractor & supplier invoicing queries, escalating issues where necessary to Management team.
- Arrange and order Supervisor and Engineer workwear through the Swift Industrial portal, logging items and distribution once items have been quality checked.
- Carry out general administrative duties in line with the departmental policies & procedures as required including cross training on the other administrative roles to provide absence cover
- Undertake any ‘ad hoc’ duties as requested by Management team
- Someone who effectively has worked in an Admin position
- Used to handling a lot of paperwork, dealing with clients, completing spreadsheets
- Able to pick up internal systems quickly and attention to detail
- Prior experience of CAFM systems (Coupa, ELogs & Planon) and purchasing systems advantageous
- Strong IT skills including full range of Microsoft applications
- Health & safety awareness
- Ability to adapt to time critical situations and respond accordingly
If this suits yor background and able to start immediately - please APPLY NOW or contact Natalie Gomm on 07885669698 or natalie.gomm@txmrecruit.co.uk
