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Administrator

  • Location

    Littleborough

  • Sector:

    Facilities Management

  • Job type:

    Permanent

  • Salary:

    £20000 per annum

  • Contact:

    Matthew bees

  • Contact email:

    matthew.bees@txmrecruit.co.uk

  • Contact phone:

    1332974922

  • Job ref:

    BH-30038

  • Published:

    almost 2 years ago

  • Expiry date:

    2022-06-16

  • Startdate:

    2022-05-16

  • Consultant:

    ConsultantDrop

TXM Recruit is working in partnership with an award-winning organisation on an exciting new project in Littleborough. They are looking for an experienced Administrator to become part of an ever expanding and skilled team.

Reporting directly into the operations manager, the role consists of providing to provide administrative support to this client account covering finance, purchasing, maintenance and service desk functions and general support to the account management team as required.


MAIN DUTIES

  • Ensure all supplier invoices are accurately and efficiently processed in accordance with company policies and procedures.
  • Resolve invoice queries and deals with legal notices from suppliers as required, within appropriate timescales.
  • Liaise with Accounts team to resolve queries.
  • Raise Purchase Orders as required and in accordance with company policies and procedures
  • Receipt Purchase Orders efficiently to ensure supplier payment in line with terms of contract, maintain appropriate records/spreadsheets to ensure service provision anniversaries are met.
  • Order’s consumable stock items ensuring efficient stock levels held on client premises.
  • Answer service desk calls ensuring appropriate service providers are despatched effectively and efficiently to agreed procedures meeting all KPI’s and SLAs to client and business satisfaction.   
  • Ensure compliance with all appropriate Health and Safety processes relating to reactive maintenance works.
  • Maintain Planned Preventative Maintenance and compliance records on company systems, ensuring records are kept up to date. Issue PPM items to suppliers, book appointments with clients. Ensure all maintenance and compliance anniversaries are maintained.
  • Support service desk processes to ensure client PO’s and client invoicing is appropriately maintained.
  • Support service desk to ensure all variable works are appropriately planned and completion dates agreed within prescribed parameters.
  • Generate and maintain all records/spread sheets as appropriate
  • Provides administrative support to management team as required.
  • Deputises for Service Desk team leader as required.

Hours: Monday – Friday, 9am-5pm


Pay
: £20'000 Per annum.

This is a permanent position, suitable for someone looking for longer term career prospects.


REQUIRED SKILLS AND EXPERIENCE

  • Possesses operational experience of service desk activities
  • Sound understanding of H&S, Environment and QA procedures
  • Has strong communication skills
  • Has strong planning and time management skills
  • Is numerate and analytical and financially aware
  • Possesses MS office (word, excel and PowerPoint) skills
  • Willingness to learn/train

To find out more information, please apply or contact Matt Bees at TXM Recr